AR/Admin Assistent (Mesa)

Looking to fill an Accounts Receivable/Cust Service position in our Mesa Office. We are looking for a detail-oriented team player with a strong customer focus. It’s never a dull day and your responsibilities will not be limited to, but will include the following:
 

 

 
Essential Functions:
 
• Receives and verifies all vouchers for payment processing, including matching of vouchers to receiving documents and purchase orders.
 
• Processes invoices; ensures proper coding, taxing and amounts.
 
• Analyzes and processes adjustments to vendor accounts (credit memos, vendor returns.)
 
• Maintains all accounts payable files and reports including a current filing status on vendor invoices.
 
• Prepares accounts payable check run/Commission Statements monthly.
 
• Maintains accounts receivable records and prepares statement of open invoice for customers, makes collection calls on past due accounts. Prepares daily deposit and delivers to designated financial institution.
 
• Print and mail Accounts Receivable statements on a weekly basis.
 
• Responsible for all manual checks including preparation, maintenance of appropriate logs and files, and distribution of checks.
 
• Answers all vendor inquiries relating to payment of invoices.
 
• Reconciles vendor statements and provides documentation to vendors.
 
• Applies payments to Wholesale customer accounts on a monthly basis.
 
• Processes credit applications.
 
• Assists in month-end close as needed.
 
• Perform other duties as assigned. Must have a “whatever it takes” attitude.
 

 
Required Qualifications:
 
• Associate’s degree or equivalent and at least one to three years related experience, or an equivalent combination of education and experience required.
 
• Familiarity with general accepted accounting principles required; experience in QuickBooks a MUST.
 
• Proven customer service skills, resourceful and demonstrates initiative with an established bias for action in a team environment.
 
• Proven project management skills, meets deadlines, and demonstrated ability to work on multiple projects simultaneously.
 
• Demonstrated interpersonal as well as written and oral communication skills.
 
• Proficiency in using Microsoft Office Word, Excel, Outlook and database programs.
 

 

 
Benefit such as Health Insurance will become available under Full Time Employment