A Phoenix-based company (located near Sky Harbor Airport) is looking for an Order Desk and Sales/ Marketing Administrative Assistant.

Duties and Responsibilities
1.Order desk
– Take all incoming orders (telephone, fax, email, postal mail)
– Enter and process direct sales orders and invoices
– Process customer payments upon accountant approval
– Perform customer follow up calls and/or emails
2. Fulfillment and Shipment
– Pick, pack and ship as necessary
– Send out catalogs and buyer review sample orders
3. Administrative Assistant
– Create and maintain administrative and receivable files
– File invoice copies and other correspondence as needed
– Reconciliation of credit cards and UPS accounts
– Data entry of accounts payables
– Performs other duties and assignments as requested

Knowledge, Skills and Abilities Required
1. Basic knowledge of Accounting is preferred but not required.
2. Strong knowledge of Microsoft Office suite programs — particularly Excel (mail merge, creating and maintaining spreadsheets, sorting lists, etc.)
3. Accurate data entry (10 key data entry skills preferred), excellent spelling
4. Must be detail oriented
5. Excellent telephone manner and good communication skills are required
6. Must have a professional demeanor
7. Consistently high quality work
8. Thoroughness and follow through on work assignments
9. Must be proactive: independent time and workload management
10. Leadership in process improvement, systems and file management

If you meet the MINIMUM requirements listed above, please email your resume and cover letter detailing salary history and work availability. Only short-listed candidates will be contacted.

• Location: Phoenix
• Compensation: Starting salary is $12.50 – $14.00 / hour depending on experience.
• Principals only. Recruiters, please don’t contact this job poster.
• Please, no phone calls about this job!
• Please do not contact job poster about other services, products or commercial interests.