The Bids and proposal coordinator plays a key role in maintaining and perfecting best practices in proposal response development for the K12, HiEd, and Gov’t/Corp markets. This position will require the incumbent to thrive independently in a fast-paced teamwork environment, developing and implementing RFP procedures in addition to working on various project assignments while maintaining a detailed schedule to ensure all deadlines are successfully met. This position will require the ability to work towards increased skills and product knowledge on an on-going basis.

The incumbent will serve as a member of the sales team and ensure that all the functions are effectively coordinated. Focus areas will include:

-Works with Outside Resources and Sales Representatives to identify, qualify and support opportunities.

-Analyzes all proposal (RFP, RFI, RFQ) requirements, develop outlines, proposal schedules, and team assignments to be reviewed by the Director of Sales Operations.

-Manages proposal workflow to ensure most efficient plan for meeting proposal deadlines

-Serves as the initial Proposal Point of Contact for sales partners. Effectively communicates relevant project information to team members/stakeholders

-Conducts meetings with subject matter experts to write and refine drafted technical responses.

-Prepares and customizes proposal responses with solution base offerings to meet business requirements and marketing objectives.

-Edits draft response for accuracy, grammar, punctuation, sentence structure, spelling, and overall presentation continuity and alignment.

-Ensures proposal conforms to the instructions and evaluation criteria

-Schedules initial proposal meeting with all stakeholders and final review and audit meetings prior to submittal

-Maintains records, statistical information, and excel reports

-Maintains a high level of product knowledge in order to match customer needs with appropriate products.

-Assists with sales operations department daily activities

-Receives inbound sales calls, emails, faxes and takes appropriate action.

-Makes outbound sales calls to potential and existing dealers and end-users.

-Emphasizes special features, credit terms, quotes prices, prepares sales orders and inputs sales orders into the system.

-Works with shippers/shipping department to resolve issues such as lost, damaged or late shipments.

-Provides sales-oriented product demonstrations at eInstruction offices – or by webex.

Skills, Knowledge and Experience:

• Bids and Proposal preparation experience

• Excellent verbal and written communication skills

• Continuing efforts to stay current and improve product knowledge.

• Well organized with excellent attention to detail

• Strong ability to multi-task in a fast-paced environment

• Proficient in the use of Microsoft Office, Excel and other technical software

• Accuracy and thoroughness; monitors own work to ensure quality.

• Ability to adapt to changes in the work environment.

• Team player – but also self motivated with ability to work independently

Education: Bachelor’s Degree and three to five years sales or customer service experience, part of which should be from within the Company or within a technology company.

Please apply online at http://www.einstruction.com/company/job_description/bids_and_proposals_coordinator.html or by emailing your resume as a pdf to jobs@einstruction.com and referencing Bids & Proposal Coordinator in subject line.