Project Coordinator needed for southwest regional company. Must have experience with project scheduling, contracts and workflow management. Position reports to the President & CEO. 
 
We are a well-established HVAC company with an emphasis on residential new home design, installation and warranty service. We are seeking an experienced Project Coordinator to help us manage activities of our engineering and sales departments. As Project Coordinator you will perform the following functions: 
 
Scheduling 
Bids: 
• Receive bid requests from builders & sales department; record and track bid project due dates 
• Download bid materials for sales department 
• Maintain detailed bid project schedule for sales department, follow-up as necessary to ensure schedule deadlines are achieved 
• Assist in preparing and packaging bid materials 
• Communicate bid materials to builder’s purchasing department 
Design: 
• Receive design requests from builders & sales department; record and track design project due dates 
• Download design materials for engineering department 
• Assist sales in preparing design proposals 
• Communicate design proposals to builder’s purchasing or architecture department 
• Maintain detailed design project schedule for engineering department, follow-up as necessary to ensure schedule deadlines are achieved 
Production: 
• Receive start information from operations department; record and track production project due dates 
• Receive redline information from operations department; record and track redline project due dates 
• Maintain detailed production and redline schedule for engineering department, follow-up as necessary to ensure schedule deadlines are achieved 
 
Administrative 
• Maintain customer and contract files 
• Maintain tool that lists active communities, plans, options and pricing 
• Coordinate with admin department to ensure delivery of insurance certificates for builders 
• Prepare materials for preliminary notice and lien filings 
• Handle a wide variety of tasks for the President & CEO 
 
You will be a liaison between our builder customers and our sales and engineering teams. You will ensure resources are available to perform bid, design and production projects on the dates requested by builders. You will work in close coordination with other departments, such as Sales, Engineering, Admin and Operations. You will ensure proper information is gathered from Sales and Engineering to make certain complete and accurate files are maintained for builders and projects. You will then help disseminate this information Operations to ensure the company meets its contractual obligations. To be successful as a Project Coordinator you must possess the following skills and characteristics: 
 
• highly organized with strong time management skills 
• strong computer skills, especially Microsoft Excel 
• strong attention to detail to confirm all tasks are completed fully, accurately and timely; 
• effective ability to multi-task and prioritize projects to ensure no key items are dropped; 
• excellent verbal and written communication skills; 
• ability to work in a team environment; and 
• solid work ethic to handle a significant volume of projects. 
 
We offer a competitive wage that is DOE and benefits after 90 days. Our main office is located in the northwest valley. 
 
EXPERIENCE: 
 
• Previous experience working with Microsoft Office, with solid experience in Excel. 
• Minimum of 3 years in a scheduling, sales or executive assistant role. 
• Previous experience in the construction industry preferred, with HVAC experience strongly preferred. 
 
REQUIREMENTS: 
 
• Must be able to read, write & speak English fluently; verbal Spanish fluency a plus. 
• Must be able to follow and enforce company policies. 
• Must be able to pass an immediate drug test. 
 
 

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• Please do not contact job poster about other services, products or commercial interests.